Best Social Media Practices

We can help take your social media accounts to the next level! Here you will find five of our ‘best social media practices’ that help us, help you! 

Getting photos and videos from camps, practices, games, or anything in between gives us great content to use – especially during off seasons. These could be professional or from parents and coaches. When you join us we will create a shared folder and an email that photos can be submitted to. 

We know there are many social media platforms to choose from, but having an account on each one may not be best for your club. Knowing your audience and having a few engaging and active accounts that cater to them is most beneficial for spreading information and highlighting what you offer.

Be sure to let us know if you have any internal social media managers or anyone in your club who is posting, sharing, or active in any way on your accounts. This way we know who to communicate with and how to avoid duplicate posting, contradicting information, or any other conflicts!

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Sports Office Services Updates 2024

We have some exciting news to share regarding new features and updates that will greatly enhance your experience with our services.

Direct Admin Meet Requests

We are introducing the ability to book meetings directly with our primary admin using a booking link provided in their email signature.

To take advantage of this new feature, simply click on the booking link in your primary admin’s email signature, and you’ll be directed to a user-friendly interface where you can choose a time slot that suits you best. No more waiting for scheduled weekly calls – now, you have the power to set up meetings that align with your unique availability.

This update will increase our communication efficiency and foster a more personalized and productive collaboration between you and our team. Your feedback is valuable to us, so please don’t hesitate to share your thoughts on this new feature.


Extended West Coast phone hours

Starting March 1st, we will be extending the phone receptionist support hours for club assistance to West Coast hours(Pacific Time) – from 8 AM to 8 PM. This change is implemented to provide you with more accessible and responsive support tailored to your time zone.

The decision to extend our support hours reflects our commitment to better serve your needs and ensure that you have timely assistance when managing club-related matters. Whether you have inquiries, require assistance, or need information during these hours, our dedicated phone receptionist will be available to address your concerns promptly.

This adjustment will contribute to an improved overall experience for our valued clients on the West Coast. Your satisfaction is our priority, and we are confident that this change will make it even more convenient for your families to receive the best support.


Google Grant Management

We are thrilled to announce that we now offer Google Grant management services, opening up incredible opportunities for your organization to grow and reach new heights.
As a non-profit, your club can apply for a $10,000 monthly grant for Google Ad spending. This is a fantastic chance to boost your visibility, engage with a broader audience, and amplify your impact in the sports community.

Why consider Google Grant management services?

  1. Increased Visibility: Elevate your club’s online presence and attract more members, supporters, and sponsors.
  2. Targeted Advertising: Reach your desired audience with precision, ensuring your message resonates with those who matter most.
  3. Cost-Efficient Marketing: Maximize your impact without breaking the bank, thanks to the $10,000 monthly grant available exclusively for non-profits.
  4. Strategic Growth: Leverage the power of Google Ads to strategically grow your club, whether you’re focusing on membership, events, or fundraising initiatives.

To learn more about this incredible opportunity and kickstart the application process, we encourage you to reach out to your dedicated Sports Office 365 admin. They will provide you with all the necessary information, guide you through the application process, and help you harness the full potential of this grant to benefit your club.


Thank you for choosing Sports Office 365. We look forward to continuing to provide you with top-notch service and innovative solutions.

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Connect with the Sports Office team at the United Soccer Coaches Convention on January 12-13!

Empowering Efficiency Through Expertise

At Sports Office 365, we take pride in offering your organization a dedicated and extensively trained full-time office staff. Our team comprises industry experts who possess a deep understanding of the specific needs and demands of sports clubs. We are committed to providing tailored solutions that streamline administrative processes, allowing your club to operate with enhanced efficiency.

Navigating the Modern Sports Landscape

The modern sports landscape is ever-evolving, presenting clubs with constant challenges. From managing registrations to coordinating schedules and finances, the administrative workload can be overwhelming. That’s where Sports Office 365 steps in. Our comprehensive suite of tools and services is designed to alleviate the burden of administrative tasks, giving your club the freedom to focus on nurturing talent and fostering a thriving sports community.

Want to stay in the loop? Follow us on our socials!

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Best Youth Sports Website Tips: Easy Ways to Improve Sports Websites

Is your youth sports organization looking to update an outdated website or build one from scratch? How exactly do we build the best and improve youth sports websites? In order to help you build a website that shines above the rest, TeamSnap has a number of useful tips and tricks. 

In the second of our three-part series on the Best Youth Sports Website Tips, we’ll discuss some easy ways to improve your current sports website. This includes three strategies to accelerate website growth, a brief look at website Calls to Action (CTAs), and a sneak preview of the best youth sports website templates. 

Easy Ways to Improve Sports Websites

Administrators and coaches use different tools to educate, promote, and complete key functions necessary for a successful season.

An improved website can help your sports organizations answer questions. It can also be used as a tool, and serve as a central location. An organization’s website typically acts as a first impression for new members and their families. One way to think about a website is the home base for organizations to connect with their members, fans, and community. 

And that’s why we want to follow some best practices for website management. Many of us think of our youth sports organization as a business, and you can approach website management with that same point of view. 

Here are three tips to improve your youth sports website heading into next season and beyond.

How Can I Improve My Sports Website?

#1 Quality content

Updating your website on a regular basis is the easiest way to ensure your content delivers a quality product for families, coaches, volunteers, and prospects. There’s nothing worse than logging onto a sports website with registration information from three years prior. 

Updating content is certainly a to-do item on your list. Try giving yourself a regular cadence to update content and a cadence that works in your schedule: weekly, monthly, or quarterly. 

Another quick way to check the quality of your content is by polling the users. See what information is most valuable to those families, coaches, volunteers, and prospects. Is it updated registration information? Sponsorship activation? Staff bios?

You can also check the stats on your website to see which pages are most important. Do you see the most amount of viewers/sessions and time on page for your main registration info page? That’s a surefire sign to keep this page updated frequently! 

#2 Check on your mobile experience 

Think about your day-to-day. How often are you visiting web pages from your phone? Especially when you’re on the go. 

Most of our website audience is on the go. Between school, after-school activities, work, and whatever else life throws our way – life is busy! Your audience will spend a decent chunk of time visiting your website on their phones. 

Try testing the website’s functionality on various devices to guarantee a seamless experience for all users.

#3 Give your website a user-friendly design and navigation experience 

Similarly to quality content, this tip is all about our users. Ensure that your youth sports website is easy to navigate. This can be accomplished through professional website templates but consider easily navigable menus, sections, and labels. Use high-quality images, a connected color scheme, and clear headings to create the best experience for users.

Website Call to Action Youth Sports 

Many youth sports organizers pay close attention to the user intent on their website. Finding the right call to action (CTA) is an essential way to prompt your visitors to engage and interact with your website. Below is a list of three compelling CTAs for your website. 

Register for Next Season:

Arguably the most important function of your website, encourage new players to sign up for an upcoming season or program with this CTA. 

Get Involved – Volunteer:

Volunteers are the backbone of our youth sports organizations. CTAs can encourage parent/family/supporter involvement. 

Support the Team – Donations + Fundraising:

Many youth sports organizations rely on donations, fundraising, and sponsorship. It’s smart to include a CTA to prompt community support in the form of donations or fundraising. Include how these funds will be used to benefit the youth athletes.

Best Youth Sports Website Templates

One of the easiest ways to build a website that shines above the rest is the use of professionally designed templates. Let’s leave the hard work up to the experts! 

TeamSnap Website Builder is a tool to help you easily make beautiful, integrated websites. Our Website Builder includes an easy editing system with 100+ templates, mobile responsiveness, drag and drop editing tools, and is integrated directly with your other TeamSnap features. 

Next Steps: TeamSnap for Business 

Still unsure if your youth sports organization needs a website? Check out our guide on the 9 most important reasons to build a shining website. Already made the decision and are looking for help building the website? Check out our Complete Guide To Build a Shining Website For Your Sports Organization

Sign up for a personalized 1:1 demo today to learn more about TeamSnap for Business, an advanced suite of integrated tools that will help you simplify growth for your youth sports business. 

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How to Increase Youth Sports Participation (and why it matters)

After a large decline during COVID, youth sports participation is back on the rise.

But overall, participation is still down compared to pre-pandemic levels. And even worse, the United States has a less-than-stellar report card when it comes to youth physical activity.

Participating in sports has been found to increase both physical and mental health among children. In fact, a recent study shows that 58.4% of parents found that their child’s mental health greatly improved as a result of involvement in sports. And, 71% cited improved social well-being.

Unfortunately, 27% of parents reported that their child lost interest in playing sports all together.

As a coach or trainer, you can play an important role as a motivator, and can help facilitate positive relationships with sports that keep young people active throughout life stages.

Here are a few ideas to help you cultivate positive experiences at your business that encourage youth sports participation.

The first step: determine how to motivate your athletes

Success requires motivation. Sports are no exception. Improving youth sports participation starts with motivating your athletes. First, it is important that you find out how they are motivated. Are they intrinsically motivated, fueled by a love for the game and to see what they can do? Or, are they more extrinsically motivated, driven by trophies or recognition. There is no right or wrong form of motivation. But, it’s important to distinguish, as this should influence the way you work with your athletes.

3 ways to increase youth sports participation

1. Keep training fun

For many athletes, especially young ones, they want to play. They want to compete. They want to be the best. But, as you know better than anyone, there is a lot of consistent hard work and preparation that leads up to these moments. While training won’t always live up to the “hype” of competitions, there are ways you can make it more exciting, where athletes look forward to showing up to your facility.

So, how can you keep training fun? Explain the importance of drills. Show athletes how these movements or skills can really benefit them in competition, and improve their gameplay. In addition, you could consider adding a little healthy competition in practice. For example, if you operate a baseball hitting academy, host a “home run derby,” posting a leaderboard in the facility. Not only will their athletes get reps in, but it will help them find fun in practice.

Bonus tip: you can share some of these fun challenges on your social media platforms. Check out this article for more social media content ideas for your sports training business.

2. Give feedback (and celebrate small wins)

In addition to making the training fun, it’s also important that you provide athletes with empowering, motivating feedback. Feedback, both positive and negative, is essential to athlete development. But, it also has a great effect on a child’s experience with their sport.

Celebrating little victories and giving praise is essential to keeping athletes motivated. For young athletes who may just be getting introduced to a specific sport, it’s important to find positive ways to give feedback. As an athlete continues to develop, you can continue to offer constructive comments to help them fine tune a specific skill or refine their technique. There are times to dig into your athletes, and there are times to uplift them. A great strength is recognizing when and where each are appropriate.

For more tips on giving effective athlete feedback and evaluations, check out the Ultimate Guide to Effective Feedback & Evaluations here!

3. Make it easy to get involved

Another way to help increase youth sports participation is to make it easy for parents to register their athletes for various programs. Using a youth sports software will help you reduce barriers to entry and make it easy for athletes to find the program, lesson, or camp that is the right fit for their age, skill level, or position. The best scheduling app for coaches will make it easy for potential athletes to get information on your offerings so they are able to make the most informed decisions.

A poor user experience, or complicated scheduling process will ultimately lead to athletes taking their business elsewhere. Or, even worse, giving up on sports all together. Investing in a sports facility booking app will help you streamline your business operations. As a result, you’ll be able to invest your time and energy into creating inspiring and motivating programs that improve not only a child’s athletic skill, but their physical and mental well-being.

Bonus tip: With features such as auto-renewing memberships or repeat bookingsports software such as Upper Hand can make it even easier for your clients to make sports training a consistent part of their lives. Here’s what to look for in a sports management software..

What’s next?

As more and more life is found online, sports remain a great way to keep children active and connected. And, as a sports business owner and coach, you have an incredible opportunity to influence a child’s experience with sports.

Athletes exist on a spectrum. Some are in search of friends or an energy outlet. Others are looking to make it to the big leagues. No matter where your athletes fall, you can keep sports training fun and exciting. By keeping your programming fun, feedback positive, and business accessible, you can continue to encourage young athletes to stay involved in sports.

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