The 7 Day Registration Checklist

Building a registration form can be difficult, especially if you’re doing so by yourself. Check out our 7-Day checklist inspired by TeamSnap!

1. Find a Good Platform

Finding a good platform to set up your registration is the most important step in staying organized. A good platform will allow you to collect as many data points as you need, collect a payment, and track all the happenings of who is registering and when. Getting a good system in place will save you a lot of time and effort in the end!

2. Find out what needs to be recorded

Data is the quintessential piece to your registration setup. Without the appropriate information, you’ll get disorganized and things will start to fall apart. It’s important to take some time to think about what you may need to do with the data in the future and set out some of the major data points you need to be recorded.

3-4. Begin building your form

Once you have found a good foundation and set some time aside to take notes on your registration fields, it’s time to get to work building it out. Take some extra time to really make sure that you hit every point when building this out. Incomplete or difficult registration will only make the lives harder for yourself, coaches, volunteers, players, and parents. Building something simple and easy for parents to complete is the ideal goal when formatting. There is no need for anything too flashy on the registration side of things.

5. Run Through Tests

Now that your registration form is complete, have yourself and a few others run some tests. You may find you missed a data point or find you want to add or remove certain items. You also want to make sure someone other than yourself can run through these tests to get a good outside perspective on the ease of the process.

6. Begin Marketing

After the registration building process is complete, you aren’t done yet. Marketing your program is just as important as the initial setup. Marketing your program can be done either through social media, email marketing, flyers, or whatever your preferred method may be. The more your program is marketed, the more traction it’s going to get.

7. Launch, Promote, and Track

You’ve built out your registration, marketed it, and now it’s time to launch. Once your registration is active, it’s not time to slow down. You’ll want to keep active on things, especially in the first few days to make sure everything is running smoothly. Keeping a watchful eye on things as time passes will help you prepare for the actual program you run. This will also give you a good idea of things you may want to change in the future the next time you set up your registration!

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Club Announcement- Goodyear Soccer Club

Sports Office 365 is excited to announce our most recent partnership with Goodyear Soccer Club. Based out of Arizona, Goodyear brings a wide variety of programs to their area! Club, Academy, and Competitive; Goodyear provides kids many great options to grow with the sport and have fun!

We are excited to be working with Goodyear Soccer Club moving forward!

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The Growing Issue in Youth Sports: Longevity

Longevity in youth sports is a growing problem. At Sports Office 365, we eliminate that problem and save you and your staff time and frustration!

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The Benefits of Having an Active Social Media Presence

Social Media is a brilliant tool to use at your club. Most of the time it’s free, it allows you to reach new people and stay in touch with the ones you already know. Having an active social media presence is more than just writing a post every now and then. Being active on major platforms like Facebook, Instagram, and Twitter can help you drastically improve your club!

Grow and Develop

For organizations big or small, growth is always important. Either numerical growth of players and teams, or growing and enhancing your club’s inner and outer workings. Social media allows you to market yourselves to a grandiose audience. With the many different platforms of social media, you’re able to take a different approach to how you want to market yourself!

Connect

Social media is great for allowing many different people to connect, and it’s no different when it comes to your club or team. Having a quality and consistent social media schedule allows you to connect with those interested in the organization. Whether that be new or returning parents and players, tournaments, or even local media. It gives your organization the ability to engage with the audience. With this also comes quick access to posting news and happenings within your organization. Team success, cancellations, or field updates; social media is one of the fastest ways to update your audience!

At Sports Office 365, we have a fantastic Social Media Manager to help aid your club. She’s added some examples below on the many benefits of an active social media profile!

A Virtual Support System

It’s common to be a part of an organization that groups by age and skill level. This automatically minimizes the number of exposure members have to interact with others outside of their immediate groupings. Social media allows for additional support systems outside of physical interactions.

For example, John goes to school with his friend Emma and is in the same club, Club A. They both had weekend games but are on separate teams. After a weekend of matches and victories, Club A posts a bunch of new photos and videos on Facebook and Instagram highlighting memorable moments. John sees Emma score a goal in a video post and comments, “Way to go, Emma!! Great focus!!” Emma likes and shares the photo of John in action on the field. These moments between friends would have otherwise been missed out on if it were not for their Club A’s engaging social media practices.

Increased Website Traffic

Social media channels are supplemental to your club’s website. Social platforms can reach different audiences in a personable, useful, and entertaining way to potentially interested community members who may not have otherwise been able to reach the website organically.

A proud Aunt Susan shares a photo of her nephew scoring a goal, from Club B’s Facebook page. A friend of Aunt Susan, new to the area, sees her shared post and tells her two kids about Club B that they are now very excited to join, after viewing the photos and videos of the members of Club B having a blast!

Reduced Barriers to Participation

Club C is aware that trying something new can be difficult. Their presence on social platforms helped Mark find their club. Mark stumbled upon a highlight reel of Club C’s game while he was looking for something unrelated on Instagram. From here he is scrolling Club C’s Instagram of team photos and action shots. Feeling a level of engagement to the members in the photos, he is interested in finding a team to play within Club C. Mark is now on their website in just 3 quick clicks. Thanks to social media, Club C made it a little easier to get newcomer Mark to step through that door.

There are many positive benefits to having an active social media account for your club. We pride ourselves on being able to confidently manage your social media accounts. Reach out to us today to see how we can help boost your club’s social media presence!

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Gulf Coast Futsal Partners with Sports Office 365!

Sports Office 365 is excited to announce our recent partnership with Gulf Coast Futsal! Based in Pensacola, Florida; Gulf Coast Futsal is an organization helping to grow the game of futsal in the United States. GCF provides kids a chance to play soccer year-round and to become better athletes!

Sports Office 365 is excited to work with Gulf Coast Futsal moving forward!

Sign with Soccer Office Today!

Sports Office 365 owns and operates Soccer Office. Furthermore, both companies function as virtual assistant services and virtual administration services. Soccer Office offers a full-time call center, marketing services, Full-Time sports registrar, sports websites, business development, accounts receivable collections which we provide to SAVE YOU TIME, MONEY, and EFFORT. For a complete list of our services please visit https://sportsoffice365.com/services/. If your club has an interest in our services please click this link to set up an appointment to speak with our Director of Business Development, Sam https://calendly.com/samc8

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